Fund Accounting​

Explore Odoo's innovative and GAAP-compliant fund accounting framework that allows your nonprofit to manage diverse revenue streams, correlate revenue sources to expense transactions, and accurately manage fund restrictions and grant requirements.

Innovate Stewardship of Funds

Odoo delivers an auditable and comprehensive fund accounting framework that allows your nonprofit to manage diverse revenue streams, correlate fund sources to associated expense transactions, and efficiently manage fund restrictions and grant requirements. Odoo's out-of-the-box solution automates FASB compliance with a streamlined Chart of Accounts using predefined GL custom segments to create unparalleled visibility into cash flow, fund balances, restricted revenue, functional expenses, grant activity and performance metrics.

• Track and manage diverse funds by relevant and associated segments. 
• Manage resourcing by restriction, and report expenses against programs or grants to transparently show where funds are spent in real-time, at any time. 
• Create FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses—on the fly. 
• Tag and report by Revenue Type, Subtype, Restriction, or any other segment with or without GL impact on the line level for data entry and FASB compliant reporting. 
• Track a matrix of relationships between multiple revenue sources and multiple segment dimensions and geographic regions. 
• Create unlimited GL segment code combinations for accurate and easy data entry.

Business Impact

Innovate Stewardship 

Streamline your organization’s Chart of Accounts using predefined GL custom segments. Demonstrate accountability and stewardship of funds and restrictions, providing financial transparency to constituents, management and auditors. 

FASB and GAAP Compliant 

Tag revenue, time and expenses using GL custom segments. Build automated FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses. 

Transparent Reporting 

Gain complete visibility into restricted/unrestricted fund balances and grant contributions at transactional and summary levels. Use over 250 standard and customized reports and dashboards with real-time access to the financial and operational performance using Odoo's customized Reporting Engine.

Grant Accounting​

Elevate efficiency and visibility into the grant lifecycle. Track terms and conditions, automate time and expense tracking, track many projects to many grants and manage expenses across multiple years.

Automated Grant Life Cycle​

Odoo's grant accounting elevates efficiency and visibility into the grant lifecycle with the ability to track terms and conditions, track many projects to many grants, automate time and expense management for billable and nonbillable transactions, and manage expenses across multiple years. Grants in Odoo maintain all relevant milestones so that vital information is in a single unified system.

• Projects link back to grant records to automate time and expense tracking for billable and nonbillable transactions over the life of the grant. 
• Many projects and funds can correlate to many grants. 
• Dashboards provide drill-down reporting into all grant-related transactions, including journal entries, vendor bills and expense reports. 
• Track all expenses, vendors, subcontractors, employees associated to an event, conference, and fundraiser. 
• Manage Internal projects with time, expenses and scheduled tasks. 
• One system manages donor/grantor/funder/funding source data from receivables and revenue transactions, which simplifies A/R aging, financial reporting, metrics and reconciliation. 
• Simple setup of GL segment combination codes to automate data entry of transactions against a grant. Easily identify and tag restricted revenue transactions associated with donations/grants/awards. 
• Complete visibility of revenue to date and invoicing requirements by funder and grant/award requirements. 
• Billing Schedules setup within NetSuite to bill grants automatically. Alerts can be setup to notify accounting staff to invoice on specific dates. 
• Reports and Searches can have date or period filters for invoicing requirements by funder or grant.

Business Impact 

Grant Life Cycle Automation 

Automate time and expense tracking for billable and nonbillable transactions; manage expenses across multiple years and track terms and conditions. 

Unified System 

Grants in Odoo maintain all relevant terms, conditions and milestones so that vital information is in a single place. One system manages donor/grantor/funder/funding source data from receivables and revenue transactions. 

Unparalleled Visibility 

Gain complete visibility into grant contributions at transactional and summary levels, as well as revenue to date and invoicing requirements by funder and grant award requirements.

Automated FASB Reporting

Create FASB reports on the fly. Easy and configurable compliance reporting for executive leadership, board members, external auditors, and accounting teams.

FASB Compliance with Ease

Eliminate guesswork, and manual export and manipulation of data by your external consulting team. With Odoo, it’s “done for you” with built-in FASB-defined reporting based on custom GL Segments and a template UCOA approved Chart of Accounts mapped closely to Form 990 line items, customizable by you.

• Statement of Financial Position

​Modified Balance Sheet to meet FASB financial reporting requirements.

• Statement of Functional Expenses

​Reports all expenses broken down by "Program Services", "Management and General" and​ ​"Fundraising," as required by FASB.

• Statement of Cash Flow

​Cash flow from inflows and outflows resulting from the unrestricted and temporarily restricted funding.

• Statement of Activities 

Revenue Report for Restricted Funds to support Statement of Activity. Lists all revenue ​transactions by account and fund. 

• ​Supporting FASB Activity Report by Program/Fund 

​ ​Revenue Report for Restricted Funds to support Statement of Activity. Lists all revenue transactions by fund/program segment. 

• Grant Statement of Activity 

​ ​A combined Statement of Revenues and Expenditures which includes the Net Asset categorizations, can be filtered for a single grant or provide a comparative view of all grants.

Business Impact

FASB Compliance with Confidence

Built-in standard FASB reports make transparent reporting easy for board members, auditors and leadership.

Innovate Stewardship

Gain complete visibility into restricted/unrestricted fund balances and grant contributions at transactional and summary levels.

Simplified, Flexible Financial Segmentation

Streamline your organization’s Chart of Accounts using predefined GL custom segments to achieve complete visibility into the source and use of funds. 

Unparalleled Financial Transparency 

Simplify your Chart of Accounts using predefined GL custom segments (dimensions) to eliminate long, error-prone account code strings, and achieve complete visibility into the source and use of funds. Financial segmentation reduces the complexity and bloat of a traditional chart of accounts, while expanding reporting functionality and analytics. 

Odoo comes out of the box with 12 segments to code expense and revenue transactions. Custom segments allow you to restrict funds based on time or donor intent, classify revenue streams, track functional expense categories, designate funds to a specific program, and beyond. The result is unprecedented stewardship of funds with customizable FASB compliant reporting, dashboards and role-based KPIS available to staff, management and leadership teams. 

Don’t see a segment that matches what your organization needs to track? Segments can also be created by you, to exactly match your business need. 

• Track diverse revenue streams such as grants, cash donations, pledges, gifts in-kind, services and ticket sales. 
• Correlate revenue to associated expense transactions to clearly show where funds are spent in real-time, at any time. 
• Code revenue and expense transactions at the transaction line level to provide visibility, control and stewardship of the funds received from diverse funding sources and revenue types. 
• Projects track scheduled tasks, time, percentage of completion, and expenses on grants and programs. 
• Track a matrix of relationships between multiple revenue sources, multiple segment dimensions and geographic regions. 
• Create unlimited GL segment code combinations for accurate and easy data entry; and gain unparalleled visibility into fund balances and performance metrics. 
• Use the 12 predefined segments, or create your own to match your unique business needs.

Business Impact 

Innovate Stewardship 

Streamline your organization’s Chart of Accounts using predefined GL custom segments. Innovate data entry systems with Odoo's segmentation engine, providing unlimited segment combinations. 

FASB Compliant 

Tag revenue, time and expenses using GL custom segments. Build automated FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses. 

Transparent Reporting 

Gain complete visibility into restricted/unrestricted fund balances and grant contributions at transactional and summary levels. Use over 250 Standard and customized reports and dashboards with real-time access to the financial and operational performance using Odoo's customized Reporting Engine.

KPIs, Roles and Dashboards

From FASB compliance reporting, to role-based metrics and analytics, to insight and decision-making, gain a more complete picture of your nonprofit’s performance, on-demand and in real-time.

Reporting Metrics that Matter

Nonprofit Dashboards, Key Performance Indicators, Analytics and Reporting 

• Facilitate timely identification of successes, issues and gaps with pre-built dashboards for CEO, Controller, CFO, Program, Development and Grants Managers. 
• Align KPIs across the organization using Charity Navigator recommended scorecards for Fundraising Efficiency, Program Efficiency, Administrative Ratio, Fundraising Ratio, Cash Flow to Total Debt, Contributions Ratio and more. 
• Confidently compliant – create FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses—on the fly. 
• Harmonize fundraising and finance reporting in one system with built-in fundraising reports such as Top Donor Reports, ’Last Year But Unfortunately Not This Year’ and ‘Some Year But Unfortunately Not This Year’. 
• Ground decisions in concrete data with over 250 pre-built yet customizable nonprofit reports, searches, KPIs and dashboards.

Business Impact

Improve Decision Making 

Drive better, faster decision-making with real-time data and reporting, and personalized dashboards. 

Focus on Metrics that Matter 

Align definitions of success across the organization using Charity Navigator recommended scorecards. 

Harmonize Fundraising and Finance 

Create detailed reports that encourage dialogue about progress toward goals using cross-departmental benchmarks.

Program Efficiency Tracking​

Create a culture of data driven decision-making using Charity Navigator™ recommended scorecards for program metrics that matter. 

Excellence in Performance Measurement 

KPI Scorecard 

The watchdog agency Charity Navigator recommends to closely monitor functional expenses to demonstrate commitment to funding programs and services in an efficient way. 

With Odoo's built in scorecard, you can align definitions of success across the organization using Charity Navigator recommended governance metrics for Fundraising Efficiency, Program Efficiency, Administrative Ratio, Fundraising Ratio, Cash Flow to Total Debt, and Contributions Ratio.

Business Impact

Focus on Metrics that Matter​

Align definitions of success across the organization using Charity Navigator recommended scorecards. 

Improve Decision-Making 

Drive better, faster decision-making with real-time data and reporting, and personalized dashboards. 

Harmonize Fundraising and Finance 

Create detailed reports that encourage dialogue about progress toward goals using cross-departmental benchmarks.

Spend Management 

Ensure full accountability and stewardship of funds and gain complete control and visibility over total spend. 

Gain Complete Visibility into Spend 

Spend Management 

• From acquisition through payment, automate the complete procurement process for goods and services. 
• Establish budget and spend controls to ensure compliance with policies. 
• Gain real-time visibility into the spending trends across your organization. 
• Effectively track and manage detailed costs associated with grants and funds. 
• Tie time and expenses back to one or more sources of funds; manage grants over multiple years. 
• Multi-level approval processes to facilitate grant and fund/program management and ensure expenses stay within organizational policies. 
• Procurement dashboard and email alerts to ensure purchases are completed and paid on time. 
• Allocation schedules for spreading direct/indirect expenses across grant and fund/programs. 
• Pre-defined expense or fixed asset accounts, as well as default billing schedule or amortization templates. 
• Ability to track and monitor inventory.

Business Impact 

Control Spend 

Automate the procure-to-pay process and drive greater visibility into spend. 

Ensure Compliance 

Configure requirements, authorizations and approvals.

Constituent Relationship Management 

Constituent & Financial Acuity 

CRM & Fundraising Operations 

• Track individuals, organizations, households, relationships and multiple revenue streams. 
• Manage all financial transactions in a single, unified set of tools. 
• Build bridges between systems: Odoo integrates constituent and transactional data with external systems. 
• Manage and cultivate important relationships with a 360-degree view of all constituents. 
• Establish customized workflows and processes to match the needs of your organization. 
• Track actions, send emails, segment constituents. 
• Build collaborative insight: generate fundraising and finance reports in one system.

Business Impact 

Integrate Finance and Fundraising 

The whole is greater than the sum of its parts: data collaboration unites fundraising and finance. 

Financial Acuity for Mission Impact 

See the big picture from fundraising, to finance, to program. 

Constituent 360 

Make more educated decisions about programs, people, and other key business drivers.

Global Cloud

Expand Your Mission in the Cloud Globally

Odoo Cloud: OneWorld

• ​Adjust for currency, taxation and legal compliance differences at the local level, with regional and global business consolidation and rollup.
• Global CRM provides visibility into every aspect of your multinational organization, even with multiple languages and currencies, including forecasts and campaigns.
• Manage inventory and fulfillment across multiple locations.
• Run multi-store/multi-country/multi-site ecommerce with country-specific web stores and websites managed from a single Odoo account.

Business Impact

Global Cloud Workforce​

Work anywhere at any time; manage your entire global and affiliate nonprofit on a single unified platform. 

Focus on your Impact not on IT 

Expand your mission globally and focus your resources on achieving social impact, not managing Information Technology complexity.